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UC Gardening Blogs

Volunteer Management System Roll Out

The Volunteer Management System 2.0, built by our Dave Krause of the Web Action Team, is being introduced today at the Volunteer Management Institute as we speak.  We hope to have all users on board with VMS 2.0 this summer.  Please let us know in the statewide office what date would be best for you to have your MG volunteers transferred over to VMS 2.0.  It will be done automatically so you will not have to do any manual entry other than entering any new volunteers.  We can arrange to do one-on-one training on the new VMS with you or people you designate to help you manage your volunteers using the Adobe Connect on line conferencing system by appointment. Please call or email Pam to arrange a time.  We think your will love this new system!


Posted on Friday, May 23, 2008 at 9:11 AM

20 New Edibles for 2008

New Years isn't just about a big party and fireworks at midnight.  It is also a time that many industries bring out the new models and the vegetable industry isn't exempt from this practice....thanks goodness.  This year there are bunch of new vegetables to try in your garden.  Many of you may have already tried this as part of growing them in your demonstrations gardens.  For more on what's new for 2008 from the National Gardening Association, go to


Posted on Friday, January 25, 2008 at 12:32 PM

Retention of Master Gardener Records

Do you wonder how long you must keep all those documents that you have for each of your master gardener volunteers?  It was a question one of the MG Coordinators asked and we didn’t have an immediate answer.  We asked the same question of the Office of Contracts and Business Services and after a bit of research, they came back with this answer based on UC Policy. 

            Keep all of the current records for the year that the Master Gardener is certified.  When they are recertified, then the old records must be destroyed and the new ones filed and retained for the current year.  The exception might be their original master gardener application.  Do not keep any records that have personal information like social security numbers.  Do not keep any records on the individual’s background investigation.  Usually, coordinators do not have access to those records—only the county director does, but this may not be true in all cases. 

            Once a master gardener becomes inactive, then the records must be retained for three years.  After the third year, the records again must be destroyed. 

Posted on Tuesday, October 30, 2007 at 8:45 AM

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